Privacy Policy – Alsanna & Associates Law Group

Introduction: Our Privacy Commitment

Your privacy and trust mean everything to the teams at Alsanna & Associates Law Group. Since 2010, we have been dedicated to upholding the confidentiality and security of all of our clients’ personal information. As a full-service law firm working on behalf of individuals and corporations alike, we recognize that legal issues are among the most private, personal matters to touch our clients and their families. It’s precisely why we take this responsibility so seriously, and it’s why we enforce the strictest security policies.

This Privacy Policy informs you of how we collect, use, protect, and otherwise handle your information when doing business with Alsanna & Associates Law Group: as our client, a subscriber to our newsletter, when you visit our website, and when you read or download one of our valuable legal resources. Alsanna & Associates Law Group is built upon transparency, respect, and your rights. The following outlines your rights under our Privacy Policy, how you can exercise them, and where you can find guidance with questions or concerns.

Who We Are: Alsanna & Associates Law Group

Alsanna & Associates Law Group is a well-respected law practice formed in 2010 by attorney Marissa Alsanna. Located at 500 7th Ave Fl 52, NY NY 10018, we serve clients throughout the United States with a focus on diligent representation and a long-term, client-focused approach. We are experienced attorneys dedicated to advocacy, justice, and empowering our clients in every way possible.

Our website, https://alsannatlaw.com/, provides a central source of legal tools and documentation, services information, research resources, and educational content. For questions regarding this policy or if you would like to speak about your rights to privacy with us, please call (917) 248-9223 or e-mail [email protected] directly.

Scope of This Privacy Policy

This Privacy Policy governs all personal information that is collected, used, stored, or otherwise shared by Alsanna & Associates Law Group, whether from our website or in connection with services delivered in person, through the telephone, mail, or through any other form of written or electronic communication. This Policy shall apply to information provided by clients, prospective clients, newsletter recipients, website visitors, and any person that may interact with legal forms made available by this firm.

By accessing our services or website, you agree to the terms set forth herein in the absence of other or additional privacy provisions made in different context or across different jurisdictions and matters. This Privacy Policy is subject to compliance with existing and applicable United States law on privacy rights consistent with attorney-client privilege and the duties and obligations of professional ethics.

Data We Gather and Collect

As part of our firm’s business, Alsanna & Associates Law Group (the “Firm”) collects data and information in order to provide legal representation, manage our relationship with you, and operate our business. The information we gather includes:

Personally identifying information – name, postal address, telephone number, e-mail address, date of birth and other contact information
Professional information – employer, position title, business contact information and related data for company/business clients
Case information – information about your legal matter(s). This may include your financial information or copies of identifying documents, court filings, trademark or patent applications, wills, profit sharing plans, or other substantive or sensitive material.
Communications – engagement and correspondence between you and Firm personnel.
Website usage data – information on your visits to our website. This includes information such as your IP address, which pages on the site you visited, your browser type and version, device information (e.g., a tablet or mobile device), the amount of time you spent on the site. We also use cookies (explained further below).
Newsletters and resources – if you subscribe to a client newsletter or informational resource from us. This includes your name and e-mail address.
Payment data – where necessary due to the method of payment for our services and in order to send invoices or request payment (this is not applicable to all Firm clients). Firm does not store any credit card data. This data is securely processed by a trusted third-party partner.

How We Gather Data

Whenever possible, we restrict our collection of your personally identifiable and financial information to only what is needed for our specified purposes.

Email and website inquiries: We’re given information directly when you contact us by telephone, email, in person, or online.
New-client intake: Information is provided to us by clients or prospective new clients who are seeking representation or a consultation.
Online registration: When you subscribe to a client newsletter, download a legal guide or e-book, or register for an event or webinar.
Website traffic & analytics: We use cookies and analytic technologies that track non-personally identifiable information regarding how visitors use the site.
Referrals: Information about you is provided to us by third parties such as professional referral sources, with your consent, or as necessary to represent you.
Public records: In the case of legal representation, we may have access to public records as authorized by law or our contractual obligations in order to establish the facts necessary for representation.

All information is acquired in compliance with the law and expected professional standards; we will not knowingly accept personally identifiable or financial information from you if you are less than age 18 unless we can obtain verified parental consent.

How We Utilize Your Information

Your information is only used for appropriate and necessary business and legal purposes, such as:

Rendering legal advice, services, representation and assistance
Communicating with you regarding your legal matter, appointment or inquiry
Billing, collections and payments of rendered legal services
Newsletters, legal alerts, learning material distribution to subscribers (opt-out is available)
Enhancing our website, materials, and client experience with usage analysis
Conflict-of-interest searches, and fulfilling other regulatory obligations
Allowing us to comply with legal or ethical obligations, including record-retention obligations

We do not use your information for automated decision-making or profiling purposes. Information provided will not be sold, shared with third-parties outside of the company (e.g., advertising networks), or monetized.

Confidentiality and Attorney-Client Privilege Communication

As lawyers, we are subject to stringent professional obligations of confidentiality and attorney-client privilege. This means that any information you provide us in connection with obtaining or providing legal counsel is absolutely confidential to the maximum extent permitted by law. All privileged and case-related communications and documents are given the highest level of protection that our firm is able and allowed to provide.

We take substantial steps to protect privileged communications and records, and only disclose as necessary to perform legal services, with your permission, or as required by law or a court order. All staff are trained in confidentiality requirements, and access to protected client information is limited to those on the team who need it to perform work on a client matter.

How We Share Information

We do not provide your personal or legal information, except as necessary in furtherance of providing our services, with your express permission or as otherwise required by law. Circumstances in which we may share a client’s or subscriber’s information include:

To court officials, opposing counsel or third parties participating in a legal matter on which we do legal work for a client and to which a subscriber is a party, with appropriate advance notice and permission from the client if allowed by applicable law.
To service providers who offer us services such as secure cloud storage, billing payment processing or IT support, and who are under contract to us requiring that they keep those services secure and confidential.
In response to lawful requests from governmental authorities, subpoenas and other legal process in accordance with all available efforts to protect the interests of the individuals involved and the duty to give notice when permitted by applicable law.
In connection with a merger, acquisition or other business transaction involving our firm and which may result in the transfer of client information. The type or types of data about you involved will depend in each situation on the nature of the request and your relationship to any contemplated litigation. Notification will be made to individuals as required by applicable law.

We do not sell, rent or trade your information to third persons for advertising, marketing or other non-legal purposes.

Data Security – How We Safeguard Your Information

Protecting your data is paramount at Alsanna & Associates Law Group. We take a number of physical, technical and administrative security measures to keep your data protected, such as:

Secure office space with limited access to areas with client files
Encrypted channels of electronic communication and storage of electronic data containing confidential information
Password-protected systems, two-factor authentication and regular patching of software systems
Regular shredding of paper records on site
Regular staff education in data protection issues and best practices
Regular IT monitoring for intrusion and timely response to threats

Nothing, however, is fool-proof. If we learn that there has been a data breach that would affect your rights or freedoms we will notify you without delay and take all reasonable remedial measures as may be required by law.

Cookies and Website Analytics

Our website at https://alsannatlaw.com/ utilizes cookies and tracking technologies to deliver specific content from our site, monitor your usage of the site, and collect aggregate information about site traffic and site usage patterns. Cookies are pieces of information that are stored directly on the computer you are using. Cookies allow us to remember user preferences and settings, enhance the functionality and performance of our website, analyze traffic patterns and usage of our website through analytics tools such as Google Analytics, and to deter fraudulent activity and improve security.

You may refuse to accept cookies by modifying your browser setting, although that will likely result in you not being able to use the full functionality of our website. Our use of cookies does not involve the collection of personally identifiable information, unless you knowingly provide it to us. Output from any analytic tool is anonymous market research data only, which we utilize for internal purposes to enhance our practice.

For more details, please see our Cookie Policy.

Your Choices When It Comes to Your Privacy

In accordance with applicable law, you have various rights regarding the personal information we hold about you. Your rights will depend on your relationship with Alsanna & Associates Law Group and applicable law and may include:

Request to access a copy of data we hold about you
Correction of your data – if you think any information about you is inaccurate or incomplete, we will respond as soon as possible to update or amend that information
Deletion of data – to the extent permitted by applicable law and professional obligations, you have the right to request deletion of your data
Restriction – limited circumstances to ask us to restrict our processing activities
Objection – objecting to data processing, including use of your information for marketing purposes
Withdrawal of consent – with regard to particular uses of your information by us where you gave consent

Further, please note that if you ever provided us with consent for a particular use, you may withdraw consent at any time. You can exercise any of your rights by contacting us at [email protected] or (917) 248-9223. We will comply with your request as soon as reasonably practicable, subject to our own professional duties and obligations and in accordance with applicable law.

Newsletter, Mailing, and Marketing Communications

The newsletter and legal alerts are email communications that provide information to help clients and other subscribers keep abreast of relevant legal news, developments and alerts, and firm notifications. To receive these legal alerts or other marketing communications from us, you must voluntarily submit your contact details (usually your name, email address, etc.) and you consent to us sending messages to you.

You can at any time unsubscribe or opt-out from receiving our newsletters or other marketing communications by using the ‘unsubscribe’ link in our emails or by contacting us directly ([email protected]). We do not disclose subscription details or email addresses to any third parties or for any other purpose except for firm communications purposes.

How Long Do We Keep Your Information

We retain personal information only as long as is necessary to fulfill the reason for collecting it (including those reasons specifically required by legal, regulatory, or ethical requirements). The retention period varies depending on your relationship with us:

Legal clients: We keep records in accordance with applicable laws and regulations, usually for a minimum of seven (7) years following the end of your matter, unless you instruct us to keep them for a longer or shorter period or a longer prescribed period is required by law or professional standards.
Newsletter subscribers: We keep personal information until you unsubscribe or ask us to remove it.
Visitors to our website: Personal information regarding website analytics and cookies is retained in accordance with our internal policies governing the same and those of third party providers, generally in anonymized or aggregated form.

We destroy or delete information when we no longer need it, using industry-standard methods.

Third Party Websites, Services, and Social Media

Website links to third party websites, legal resources and/or partner websites may be made available for your convenience and information only. Alsanna & Associates Law Group is not responsible for the privacy practices, content or security of these sites. If you follow a link to an external website, please review the terms of that website’s privacy policy before providing any personal information. This Privacy Policy applies only to information collected by us.

Children’s Privacy

Our services and website are not directed to children under 18. We will never knowingly collect nor solicit personal information from anyone we are actually aware is under the age of 18. If you are aware of a child under 18 who has sent us his or her personal information, or if you believe we have collected it without parental consent, please contact us at [email protected] so that we may take appropriate steps to delete such information.

International Users and Transfers of Data

Alsanna & Associates Law Group (AALG) operates in the United States. If you are accessing our website or services outside of the United States your information will be transferred, stored, and processed in the United States where data protection and privacy laws may be different than those in your country. Through your use of this website and services you consent to such transfer and processing and you also understand and agree that your information will be treated in accordance with this Privacy Policy and as otherwise required by applicable law in the United States.

Legal, Regulatory, and Law Enforcement

We comply with all the applicable federal, state and local laws that govern matters pertaining to data privacy and/or confidential client communications, including but not limited to, the Gramm-Leach-Bliley and New York State Bar Association’s rules of professional conduct, and other relevant statutes or regulations. We periodically review our privacy policies and procedures to help ensure compliance with changing law(s), and modify them appropriately.

Modifications to This Policy

Alsanna & Associates Law Group will occasionally change this Privacy Policy to address changes in our practices or technology, laws, or other business (operational) reasons. When there is a material change, we will change the effective date at the top of this policy and give our clients and subscribers notice through such means as e-mail. Occasionally review this policy to stay up to date as to how we protect your information.

How to Reach Us

If you have any questions, comments, or concerns regarding this Privacy Policy or our general privacy practices, please contact us by email at:

Alsanna & Associates Law Group
500 7th Ave Fl 52
New York, NY 10018
Phone: (917) 248-9223
E-mail: [email protected]
Website: https://alsannatlaw.com/

We will respond to and resolve any inquiry received in a professional and timely manner to the best of our ability.

Your Responsibilities: Protecting your Information

Alsanna & Associates Law Group uses reasonable efforts to secure your data, but security is a collaborative effort, and you can assist us by:

Creating strong, unique passwords for any client portals or online resources we maintain
Not transmitting confidential information to us over unsecured channels (including public Wi-Fi and non-encrypted email)
Promptly reporting any suspicious or unusual activity relating to your information or accounts
Carefully scrutinizing any correspondence that purports to be from our firm and, if at all questionable, contacting us immediately to confirm authenticity

When you collaborate with us in taking these appropriate measures, it helps ensure the ongoing security of your case and information.

Frequently Asked Questions and Consumer Guide (FAQs) about Privacy

Q: Will my information be distributed without my knowledge?
A: No. We will only deliver your information as we must for legal representation, by following the law, or when required by your express consent.
Q: How do I get access to or amend my client file?
A: You may request access or amendments at any time and we’ll be happy to accommodate you. Just ask via [email protected] or (917) 248-9223.
Q: What if I opt out of your newsletter?
A: While you will not receive marketing communications, opting out will have no impact on legal representation or other critical communications.
Q: How long is my information kept?
A: Client files are maintained for a minimum of seven years after your matter closes, unless otherwise required by law. For newsletter subscribers, we delete that data upon request.
Q: What if I have a privacy concern?
A: Talk to us; we will take all concerns seriously and look into every matter immediately and respond.

Ethical Practice and Transparency Assurance

At the Alsanna & Associates Law Group we understand that trust underlies every aspect of an attorney-client relationship. It is not only our legal obligation, but our core values of integrity, respect, and dedication to client service, that motivate us to maintain such strong privacy practices. Alsanna & Associates strive to be good stewards of your information by being clear about how your information is used at each turn, and addressing your privacy concerns promptly and thoroughly. We have more than a short- or long-term focus on privacy issues; privacy is an integral part of the overall mission of Alsanna & Associates – the prudent aggressive representation of your interests while at all times maintaining the highest professional and ethical standards.

Accessibility of Our Privacy Policy

We strive to make our Privacy Policy available to all clients of our firm and users of our website, including disabled people. We are happy to provide this policy in an alternate format or assist you in understanding its provisions. Please contact us at [email protected] or (917) 248-9223 if we can accommodate you in any way. We will make our best efforts to provide the requested accommodation quickly and with minimum hassle.

Closing Statement and Encouragement to be vigilant

The protection of your privacy is significant to your trust in the Alsanna & Associates Law Group. We encourage you to read this policy frequently, ask questions, and keep up with us on your privacy rights. Having a law firm that values confidentiality and openness allows you to simplify handling your legal issues. As always, in order to continue getting information pertaining to legal matters and other firm policies, please sign up for our newsletter or contact our staff for a consultation. Thank you again for trusting the Alsanna & Associates Law Group with your personal information and legal concerns.